This build was released as the Insider/First Release build March 8 2016. To start using local Mac archiving, you would need to create the Archive folder.After the latest build of Office 2016 (.2014) is installed, users will see an Archive button on the Home ribbon, next to Delete and also in opened messages. Important: Archive button is available only on Exchange 2016. If all items are in place, you may empty the Archive folder. File will be displayed in the list of folders. Navigate to File > Import > Outlook for Mac archive file > choose the file.
Mail In Outlook 2016 Full Email FolderIt’s used in scenarios like:– Your company operates a data limit or ‘delete mail after x days’ policy which means you must move mail out of the exchange account to not cause disruption to your flow of mail (or to not suffer data loss of important mails in your past history)– You want to keep your exchange account lean for performance reasons, but still be able to search gigs of mail going back many years– You have a number of attachments in calendar events from years back that accumulate over time to lower the available data quota for email– You aren’t happy with more manual methods of dragging mail down to your local storage when you happen to remember…etcFirst stop was to Google for an AppleScript that would do the job. If you’ve enjoyed the free AppleScript, please consider upgrading to Outlook Archive Tool even just as a donation for the hard work: Feature ComparisonIf you aren’t in the know: Archiving for Outlook is a process of automatically copying your full email folder structure and/or calendar events from the exchange server to a local folder structure on your computer. To download and see the features and screenshots of the new Outlook Mac Archive Tool go hereIt’s a significant improvement over the free applescript when comparing the features. It also supports archiving mail to the cloud (such as a GMail account) which keeps your archive safely backed up and accessible/searchable anywhere in the world. It is significantly more stable, featured and faster than the AppleScript. But, to archive emails in Outlook, the user mailbox should have Archive.I have now released a new tool for archiving in Outlook Mac 2011 which is a native Mac Application.All archived mail folders will be placed under the folder of ‘On My Computer’ called ‘Archive Mail’ Archive mail older than 80 days from all folders (except folders like ‘Subscribed Public Folders’, ‘Junk Mail’, ‘Deleted Items’, etc) You can read more here– A script which by default will archive mail from your primary exchange account using the following default archive settings: It’s possibly the most featured on the market right now and the only tool to support archiving to the Cloud. UPDATE:My new commercial tool for archiving in Outlook Mac 2011 is now available.If run in the AppleScript Editor the candidate mail/events that will be moved once simulation is turned off are logged to the events window. The script now overrides this to 2 minutes by default but it can be made longer if you still experience timeouts (especially when you first run the script on a large mailbox and it has to process a long back log of archive items).– Added in a simulation mode setting which allows you to review the empty archive folder structure created on ‘On My Computer’ without moving all the mail and calendar items (can be run repeatedly without issue). For example, configuring a schedule in Outlook as depicted below will run the archive script daily.– NOTE: Outlook by default hides your ‘On My Computer’ folder go to Outlook–>Preferences–>General and use below settings– If you create a category in Outlook called “Do No Archive” there is a setting in the script that will now ignore any mails or calendar items assigned to this category even if they are candidates for archiving– You can optionally enable a setting to not archive items flagged as Todo but are not yet marked complete even if they are candidates for archiving– You can now archive recurring calendar events (but be warned that will remove the entire series even in to present day so use with caution)– AppleScripts default timeout period that it waits for applications like Outlook to finish processing a task is quite short.Updated the default exclusion folder to ignore this folder– Timeouts can also occur on slower CPU machines when Outlook can’t move the mail quick enough for the speed of the script. By default this setting is not turned on and any excluded folder that is listed will also have it’s sub-folders ignored.– Found that attempting to archive “sync errors” folders was causing the script to lockup. Useful if you want exclude your inbox but still archive sub-folders of the inbox. Google chrome for mac 1013Outlook can’t handle the speed at which the script is sending move requests. I can’t replicate the problem but this release is an attempt to fix the routine that creates these folder/calendars to see of it makes a difference– When using the script for the first time on a large mailbox the script could lock up Outlook due to bug in Outlooks message move command. [UPDATE: In version 2.2 (to be released shortly) I have added an overall script timeout parameter too that, if increased, will stop the script from timing out when there are large volumes of mail to process (usually only on the first time you run the script on a large mailbox)– For most users the script works flawlessly but a small percentage of users have problems detecting the Archive Folder or the Archive Calendar especially if they customise the script parameters. If you aren’t suffering from timeouts then you can change this parameter to. When run daily this small speed delay will make very little difference. This mostly affects the initial archive processing when you have large back log of mail which can take a long time and is most prone to timeouts. Now whenever I re-run the script I get this Apple Script Error:Microsoft Outlook got an error: every mail folder of item 1 of doesn’t understand the “count” message.Still having some issues with the script.
0 Comments
Leave a Reply. |
AuthorDebbie ArchivesCategories |